News & Updates General Information Current Volunteers Instructions Form Neomails Stepping Down Reporting Your Updates F.A.Q.

News & Updates

Open Species: 2/51

July 04, 2014: New location
September 15, 2013: Helena (ohsilly) is our new Affiliate Checker

New Policy!

-If I do not receive an update from your species for one (1) month, you will be removed from the crew. We need an update every single month to keep the wishlist up to date. You can always sign back up if you are removed.

- If you notify a Monitor of a wish that needs to be removed, and they don't reply, please notify me so I can determine if they're still actively monitoring.

- You may sign up for as many species as you feel you can handle.

General Information

Each volunteer's username will be listed on this page so wishers can confirm that the neomail they receive is an official ZYDP neomail.

Things to know before applying

- You must be a Lab Ray Kicker (or higher rank) in the ZYDP Guild to volunteer.
- Once signed up, you will be permanently in charge of that species until you step down
- If you are going to be away, please notify me so we can arrange for another listed volunteer to cover for you.

Duties

- Check your species list at least once a month.

- Any inactives, granted wishes etc need to be neomailed according to the guidelines below.

- Send Alix a report from the 1st of each month to the end of the month, even if it's just "no change".

- You must send your June updates in June, July updates in July, and so on. You cannot send June updates in July.

- Once or twice a year, send a Major Cleanup neomail to everyone on your list to ensure all wishes are still valid.

- Occasionally, Alix or Cass may ask you to send a general neomail to everyone on your lists (policy changes, etc.), but this should be very rare.

- I update the wishlist daily now, so your sweeps will immediately be updated.

If you have questions or need help please Neomail Alix.

Want to help, but all species are taken?

- For those guild members who want to help keep the wishlist updated, check for wishers that are listed for more than three wishes. If you do find wishers who are breaking this rule, just neomail Alix the username(s).

- Notify the Species Monitor if you have tried to gift a pet and were turned down for any reason.

Current Volunteers

Acara - ohsilly - June
Aisha - oboeflute4 - February/August 7/14
Blumaroo - oboeflute4 - May 4/14
Bori - gospikey2nd - November/May 10/14
Bruce - nyshida - December 7/14
Buzz - neo_cant_pwn_cass - August 4/14
Chia - orilla7 - August 4/14
Chomby - aobrion - October 5/14
Cybunny - gothicxnerd - May/November
Elephante - lelanya - June 4/14
Eyrie - gospikey2nd - October/April 10/14
Flotsam - gospikey2nd - September/March 10/14
Gelert - ohsilly - July
Gnorbu - oboeflute4 - April/October 4/14
Grarrl - chronologicalcompass - October 7/14
Grundo - gothicxnerd - May/November
Hissi - gothicxnerd - May/November
Ixi - heaven27414 - August/February 8/14
Jetsam - nyshida - December 7/14
JubJub - earthbender__ - January 8/14
Kacheek - oboeflute4 - May/November 7/14
Kau - silver_reptile - December 7/14
Kiko - aobrion - September 7/14
Koi - pet_helper_02 - September
Korbat - pet_helper_02 - September
Kougra - oboeflute4 - May/November 4/14
Kyrii - count_and_monsters - July 2/14
Lenny - lelanya - June 5/14
Lupe - heaven27414 - August/February 8/14
Meerca - nyshida - December 7/14
Moehog - nyshida - December 7/14
Mynci - heaven27414 - August/February 8/14
Nimmo - simaron - January 8/14
Ogrin - simaron - January 8/14
Peophin - gospikey2nd - September/March 10/14
Poogle - oboeflute4 - May/November
Pteri - silver_reptile - December 7/14
Quiggle - silver_reptile - December 7/14
Ruki - lelanya - June 8/14
Scorchio - earthbender__ - January 8/14
Shoyru - Available - Sign up now!
Skeith - heaven27414 - September/March 8/14
Techo - heaven27414 - September/March 8/14
Tonu - Available - Sign up now!
Tuskaninny - earthbender__ - January 8/14
Uni - tb_lover514 - June
Usul - tb_lover514 - June
Wocky - neo_cant_pwn_cass - August 6/14
Xweetok - nyshida - December 5/14
Yurble - silver_reptile - December 7/14
Zafara - nyshida - December 5/14

Instructions

Signup

- Check the News & Updates section to see if there are any open species.
To sign up for an open species, Neomail me the following information:
- Species you would like to sign up for
- Month you plan on sending the "major cleanup" neomail
DO NOT SEND ANY MESSAGES until you receive confirmation that you are on the list.

Monthly Check

View the lookup of each wisher on your species list. (Be aware of when the wishlist was last updated!)
While checking the wishers on your lists, you'll be looking for valid wishes, and those that require removal or correction.
Reasons for instant REMOVAL:
- Disabled account
- Inactive account (last seen 40+ days ago)
- Young account (less than 4 months old)
- Neomails set to NF only
- Any ZYDP policy being broken (more than 3 wishes, listed under different accounts, etc)
Reasons for CORRECTION:
- Spelling mistake
- Double listing
- Error in Species/Color combination

Valid wishes should still be noted in your message to confirm it was checked and is still accurate.
Dream Pets may be listed on a Pet Page, Userlookup or Side Account or may not be identified on the wisher's account at all.

Sample Neomails


Please remember to replace SPECIES with the species you signed up for, and COLOR with the wished for pet. You do not HAVE to use these EXACT form neomails, but the general idea of the content should remain the same. It is also a good idea to have ZYDP in the somewhere in the subject.
Scenario Neomail Body
You see a COLOR SPECIES on the wisher's account. Hello, I'm neomailing from ZYDP and have been assigned to check in with the SPECIES wishers.
I noticed you have a COLOR SPECIES on your account. Do you still need to be listed for that pet on our wishlist?
Please neomail me back to confirm this wish, and feel free to visit http://www.neopets.com/~ZYDP to review your wishes.
Even if you have already updated Alix (or another cleanup member) on your wishes, please respond to this neomail. The cleanup crew is assigned by species and there may be some lag time in communication. Our apologies for clogging up your inbox.
Thank you!
A COLOR SPECIES is included in a list or picture of the wisher's other pets, or you see a COLOR SPECIES on one of the wisher's linked or listed side accounts. Hello, I'm neomailing from ZYDP and have been assigned to check in with the SPECIES wishers.
I noticed you have a COLOR SPECIES on your side account. Do you still need to be listed for that pet on our wishlist?
Please neomail me back to confirm this wish, and feel free to visit http://www.neopets.com/~ZYDP to review your wishes.
Even if you have already updated Alix (or another cleanup member) on your wishes, please respond to this neomail. The cleanup crew is assigned by species and there may be some lag time in communication. Our apologies for clogging up your inbox.
Thank you!
The wisher has a goals or dream pets list on their lookup (or linked on their lookup) and a COLOR SPECIES is already checked off. Hello, I'm neomailing from ZYDP and have been assigned to check in with the SPECIES wishers.
I noticed you have a COLOR SPECIES checked off on your list of dream pets. Do you still need to be listed for that pet on our wishlist?
Please neomail me back to confirm this wish, and feel free to visit http://www.neopets.com/~ZYDP to review your wishes.
Even if you have already updated Alix (or another cleanup member) on your wishes, please respond to this neomail. The cleanup crew is assigned by species and there may be some lag time in communication. Our apologies for clogging up your inbox.
Thank you!
The wisher has a dream pets list on their lookup and COLOR SPECIES is not on it. Hello, I'm neomailing from ZYDP and have been assigned to check in with the SPECIES wishers.
I noticed that a COLOR SPECIES is not listed as one of your dream pet goals. Do you still need to be listed for that pet on our wishlist?
Please neomail me back to confirm this wish, and feel free to visit http://www.neopets.com/~ZYDP to review your wishes.
Even if you have already updated Alix (or another cleanup member) on your wishes, please respond to this neomail. The cleanup crew is assigned by species and there may be some lag time in communication. Our apologies for clogging up your inbox.
Thank you!
The wisher's status is set to "Stealth" and all their pets are sad. Hello, I'm neomailing from ZYDP and have been assigned to check in with the SPECIES wishers.
We normally remove inactive accounts from our wishlist based on their "Last Spotted" date. Since you have set your status to "Stealth" I am contacting you to make sure you would like to remain on the wishlist for a COLOR SPECIES. If you do not reply within one week, we will assume that your account is inactive and all of your wishes will be removed.
Feel free to visit http://www.neopets.com/~ZYDP to view your current wishes. Even if you have already updated Alix (or another cleanup member) on your wishes, please respond to this neomail. The cleanup crew is assigned by species and there may be some lag time in communication.
The wisher has a note on their lookup that they are on hiatus, or plan to go on hiatus soon. Hello, I'm neomailing from ZYDP. We noticed you seem to be going on hiatus.
Do you still want to be listed on our wishlist for a COLOR SPECIES? Feel free to visit http://www.neopets.com/~ZYDP to review your wishes.
Even if you have already updated Alix (or another cleanup member) on your wishes, please respond to this neomail. The cleanup crew is assigned by species and there may be some lag time in communication. Our apologies for clogging up your inbox.
Thank you!

What Happens Next?
Unable to neomail due to full inbox? Send a junk item and try again later.
Check for a Hiatus notice or other indication of planned absence. Wait for responses!
Note down any changes or removals. Please refer to the Reporting Your Updates section.
If a wisher does not reply one week from the date that you neomailed them, note them for removal. If they reply later on, their wish may stay.

If a wisher was last spotted 30-39 days ago, you may put them on a "watch list" for your organizational convenience, but please DO send any relevant neomails.

Yearly Major Cleanup

Once or twice a year, you must send EVERYONE a "major cleanup" neomail.
If a wisher has two or three wishes of the same species, please consolidate it into a single neomail. Wishers get two weeks to reply to the major cleanup neomail. Failure to reply results in removal from the wishlist.

Sample Yearly Neomail
(Please remember to replace SPECIES with the species you signed up for, and COLOR with the wished for pet. You do not HAVE to use this EXACT form neomail, but the general idea of the content should remain the same.)

For the "major cleanup" neomail, please report your updates on a petpage using the format shown at the bottom of the Reporting Your Updates section.
You may send a "major cleanup" neomail every 6 months if you feel it is necessary, but please do NOT bother the wishers more often than twice a year.

Note: You do not need to send "status check" neomails the month you send your "major cleanup" neomail!

Stepping Down


If you want to step down from your duties for any or all of your currently signed up for species, please neomail me the following information:
- Species you no longer would like to be in charge of
- When you last sent out your "major cleanup" neomail
- Any usernames on your "watch list" (if you kept one)

Reporting Your Updates

Please neomailAlix a status report on your species once a month (even if there are no changes). You can simply neomail a list, or you can put the information on a petpage. Send your update reports between the 1st and last day of the current month.

We suggest the following format:
Remove:
Username1 (disabled/40+ days/other reason that requires removing all wishes)
Username2 ~ SPECIES, COLOR ~ Reason (Achieved on their own/etc)
Add:
Username2 ~ SPECIES, COLOR
Username3 ~ SPECIES, COLOR
Edit:
Username4 ~ (SPECIES, COLOR) add WN
Username5 ~ (SPECIES, COLOR) wants two
Username6 ~ (SPECIES, COLOR) confirmed wish

For the results of your annual "major cleanup" neomails...

Please combine all your results on a petpage, and neomail Alix the URL after all your responses are in (or you've waited two weeks after your last neomail).

The following format is suggested:

Username Action Wish/Notes
Username1 Remove SPECIES, COLOR
Username1 Add SPECIES2, COLOR
Username2 Remove All disabled account
Username3 Add WN SPECIES, COLOR
Username4 Remove SPECIES, COLOR1
Username4 Remove SPECIES, COLOR2
etc

Here's a code template if you need it:

Frequently Asked Questions

Q: Can I add a reply-by deadline to my form neomail?
A: Yes. If you feel that will be more fair/clear to the wishers, you may add a reply-by deadline.

Q: Why didn't I get the species I signed up for?
A: Species are assigned on a first-come, first-serve basis. With priority given to the person who only signs up for one species if two people neomail in on the same day.

Q: During the major cleanup neomails, won't a wisher potentially get more than one neomail?
A: Yes, a wisher could potentially receive six neomails a year just for major cleanups. If wishers start to complain about it, we will limit each species to one month of major cleanup neomailing. So, if you receive complaints from wishers about receiving too many neomails, please let NAME know.

Q: What should I do if a wisher asks to change a wish to a color/species that we do not allow?
A: You can either inform them that the wish(es) are prohibited, or ask them to review the ZYDP policies and then neomail you back, or report them for removal of all wishes.

Q: I'm going to be busy this month, can I ask my friend to send my neomails for me?
A: We ask that you do not ask a friend to take over your neomails unless they are already on the list of volunteers. We want the wishers to be able to confirm that the username they receive the neomail from is part of our official cleanup crew so that they know it's a legitimate ZYDP neomail. If you need someone to cover for you temporarily, just neomail me.

Q: The species I signed up for has no wishers. What should I do?
A: Please send a "no changes" report neomail to Alix.

Q: What happens if nobody signs up for a particular species?
A: Alix (or another zapper) will be in charge of any species that isn't assigned until another guild member volunteers.

Question not answered here? Neomail Alix









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